The Basics of Email
From: Co-Parenting Communication Guide by Arizona Court System
Some guidelines on how to have efficient e-mail communication during an emotional divorce.
Composing an Email –
Keep Email short and clear. If you have more than one issue to cover, number each issue.
When the other party answers this e-mail, he/she should refer to each item by number.
The e-mail should BE BRIEF and limited in number (preferably one per day) unless there is an emergency situation.
Sending Email –
Use specific subject lines for all emails. (Examples: “Melissa’s dance recital” or “Tax Return check came in”).
Using specific subject line will make finding a certain email quick and easy.
Parties should provide each other only one email address to use for all communication.
This email address should be one that a party has easy access to and will check regularly.
Step-parents or significant others should not be involved in email communication between the parties unless both parties agree or give permission.
Parties outside of the case should not send e-mails or be copied on e-mails.
An e-mail should not be sent from another parties e-mail address.
A step-parent or significant other should not appear in the CC section of the e-mail.
If you wish to blind-copy your spouse or significant other on an e-mail to your co-parent, that is to be kept between you and the outside party.
Receiving Email –
Sometimes an email requires the co-party to reply.
In general, a party should reply within 24 hours, even if the reply is just to say that the e-mail and information was received.
* Limit e-mail to one topic
* Respond to e-mail in a timely manner (24 hours of when it was sent)
* Keep e-mail brief (one paragraph)
* Keep the email focused on the issue at hand/the child
* Keep information in the email focused on sharing information about past and future events
* Use respectful language
*Each party should send no more than 2 emails unless an emergency
* Email should be sent between the two parties only and no outside parties